Dec 132017

Organization: International NGO Safety Organisation
Country: Mali
Closing date: 10 Jan 2018

Organisation Background

Founded in 2011, the International NGO Safety Organisation (INSO) is a British charity that supports the safety of aid workers by establishing safety coordination platforms in insecure contexts. INSO provides registered NGOs with a range of free services including real-time incident tracking, analytical reports, safety related data and mapping, crisis management support, staff orientations and training.

INSO services help NGOs with their day-to-day risk management responsibilities and improve their overall situational awareness to support evidence-based humanitarian access decisions.

The Organisation has grown from innovative start-up to become a globally recognized charity and a valuable component of the humanitarian safety coordination system.

Today the Organisation provides daily support to more than 850 NGOs in twelve of the world’s most insecure countries and has earned a strong reputation for performance, principles & professionalism.

INSO Central Mali Country Office

Since 2014, INSO Mali provides services to enhance the delivery of humanitarian aid and preserve the safety of staff employed by 135 Malian and International NGOs that deliver humanitarian and emergency assistance. INSO Mali is strongly engaged with NGO partners in coordination on humanitarian safety and access.

The annual budget is 1’300’000 EUR per year, funded by ECHO/OFDA/SDCAECID

We are now seeking a qualified and experienced individual to join our country team as the Finance Manager. The post is to be based at main office in Bamako, Mali with travels to field sites (>20% of work time).

Job Summary:

The Finance Manager work closely with the Director and has the responsibility to protect the financial health and integrity of the project with enforcing appropriate accounting and financial procedures and policies; providing timely an accurate financial data to enable project orientation, planning and decision; meeting the external reporting and audits requirements; orienting staff in financial management, audits and procedures compliance.

The Finance Manager is a new post in the country office, and a part of a wider restructure of the support service team. As such, until mid-2018, the Finance Manager will also be responsible for all HR, logistics/procurement and administration functions within the country office. The HR, logistics and administration functions will be progressively detached from the Finance Manager’s portfolio in April-June 2018, and handed over to the new position of HR & Administration Manager (HRAM). The Finance Manager will contribute to recruitment, orientation and training of the HRAM, and will hand over the related responsibilities by mid-2018. From then on, or simultaneously, the Finance Manager will also be involved in the introduction of a new financial management and accounting software in the country office.

Main responsibilities

  • Oversights the financial record keeping; controls and reconciles the documentation, uploads the financial information in SUN;
  • Setups a secure filing system of the financial documentation;
  • Gives a clear picture of the financial position of the project with reports on donors’ budget adherence or budget variances;
  • Maintains an adequate project cash flow, prepares cash requests and follows donors’ disbursements;
  • Meets external reporting deadlines; prepares budgets and reports with exactness and compliance; liaises with donors and HQ when necessary;
  • Maintains healthy financial practices across the project; enforces finance working documents and trainings as needed to ensure staff adherence;
  • Acts as a focal point during audits, timely enforces internal and external audit recommendations;
  • Reviews and authorizes transactions within his/her threshold;
  • Reorganizes roles and responsibilities between administration, HR procurement and finance;
  • Acts as the HR, administration, and logistic manager until a skilled manager is identified, recruited and trained.

Mandatory Requirements

  • At least 5 years of experience in similar position within NGO sector;
  • Professional accountancy qualification or master’s degree in finance, accounting, business administration, management or economics;
  • Proficient in the use of accounting software systems (preferably SUNSYSTEM), Q&A reporting tool and excel;
  • Fluent French and English (written and spoken);
  • Donor/contract management experience and donor policy knowledge (preferably ECHO, SDC, AECID and OFDA);
  • Ability to process large amounts of data;
  • Ability to handle multi donors and multiyear budgets;
  • High attention to detail and accuracy;
  • Ability to direct and supervise;
  • Willingness to work in insecure context.

Key Personal Competencies:**

  • Well organised and capable to deliver work in tight deadlines;
  • Excellent analyst;
  • People management;
  • Excellent interpersonal skills;
  • A good listener;
  • An effective communicator;
  • Team player;
  • Capacity to work in a multicultural environment;
  • Quiet demeanour in stressful or crisis situations;
  • Broad knowledge and experience in employment law, procurement, training and development in the country of application.

*Terms & Conditions: 12-month contract with expected start date of 01 February 2018, 5000 EUR per month salary, 4 calendar days annual leave per month and 3 days of R&R every 3 months, global medical coverage, AD&D coverage.*

How to apply:

Interested applicants are requested to send the following to before 17h00 GMT on 10th January 2018 and reference “INSO Finance Manager, Mali” in the subject line of the email. A failure to reference your mail as indicated above, your application may result to not being processed due to the numerous of incoming mails:

  • Cover letter specifying how you meet the mandatory requirements, your motivation in applying and what you hope to bring to INSO (1-page maximum).
  • Up to date CV (2-page maximum).

Only shortlisted candidates will be contacted.

Please do not send any additional information (such as copies of certificates, copies of diplomas, other writing samples, etc.) and keep the total size of your application under 2MB if possible.

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