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Feb 012018
 

Organization: Catholic Relief Services
Country: Mali
Closing date: 05 Feb 2018

** Please send applications directly to **ml_hr@global.crs.org with “Candidacy Procurement Manager” in the subject line. This position is open only to Malian nationals. ****

Title: Procurement Manager

Department: Purchasing

Level: VI (Malian national)

Supervisor: Head of Operations

Location: Bamako, Mali

About CRS:

Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. Our Catholic identity is at the heart of our mission and operations. We welcome as a part of our staff and as partners people of all faiths and secular traditions who share our values and our commitment to serving those in need.

CRS began working in Mali in 1999, as an outreach program from Burkina Faso. Since then, CRS Mali has expanded its work and currently implements 16 projects funded by the Global Fund, USAID, USDA, CDC, the European Union, the UN, Foundations, among others. With offices in Bamako, Mopti, Timbuktu and Gao, CRS Mali employs more than 200 staff and works with a expansive network of national, international, and Malian government partners. In FY17 the country program directly reached 2.2 million poor and conflict affected Malians.

Job Summary:

The Procurement Manager will manage all of the country program’s systems and processes for local and international purchases of merchandise and services, with the goal of allowing the Mali program to provide quality goods and services to poor and vulnerable populations. The applicant’s knowledge and experience should permit her/him to succeed in managing the quality, timeliness, cost effectiveness and efficiency of all purchasing activities and to ensure rigor, integrity, transparency and accountability.

Responsibilities:

  • Manage the procurement system and operational procedures and organize purchasing functions. Evaluate the effectiveness of procedures and processes and make improvements as necessary.

  • Ensure compliance with the principles, standards and policies for CRS procurement, funders’ rules, and local statutory requirements.

  • Coordinate with various CRS Mali departments to proactively assist in analyzing changes in the need for goods, services and tasks.

  • Determine needs and requirements in terms of quantity, quality and delivery of goods, services and tasks, and maintain an updated purchasing plan.

  • Collaborate with budgeting officers to develop annual budget plans that meet purchasing needs.

  • Manage and oversee the purchasing process, from the needs-analysis up through the purchase contract, with strategic supply solutions to ensure optimal resource use: market research and analysis, specifications for goods and services and evaluation criteria for suppliers, document requests, a consistent and transparent tendering process, etc.

  • Lead on the drafting of terms of references, RFQs and RFPs.

  • Ensure a high level of transparency and integrity in the purchasing department, preventing fraud throughout the purchasing process. Carry out periodic risk evaluations of the purchasing and procurement process.

  • Supervise purchasing personnel, including shared supervision of purchasing staff in sub-offices.

  • Manage team dynamics and the wellbeing of employees, carrying out periodic trainings.

  • Strategically adapt individual development plans and manage the performance of direct subordinates and employees of sub-offices.

  • Monitor and evaluate performance in such a way that there is sufficient capacity to support high-quality programming.

  • Supervise and monitor relationships and transactions with suppliers, supplier performance, and contractual obligations in order to ensure that contracts are executed according to agreed-upon terms and conditions.

  • Take appropriate measures to respond to problems, or real or potential shortages in contracts, in order to mitigate risk. Provide advice, if necessary, about contract modifications or changes in purchase orders.

  • Monitor payment conditions and calendars, maintain a record of orders in process, and supervise coordination with the finance team in order to ensure timely payments to suppliers.

  • Run a reliable management system for documents and purchase databases to ensure oversight, accountability and data-input, so that inventories are properly recorded.

  • Ensure that all required data and records are complete, accurate, up-to-date and properly organized (including the List of Approved Suppliers).

  • Supervise the preparation of reports, finalize reports and analyze data to make decisions.

Job Requirements:

Coursework and experience

  • Masters in business administration or another relevant area. Professional certifications are a plus.

  • Minimum of five years of professional experience in procurement management, logistics, or administration, with increasing responsibilities, preferably in an international organization.

  • Good understanding of the purchasing rules for various funders (e.g. the Global Fund, USAID, EU, UN).

  • Experience leading international procurements in health equipment and consumables preferred.

  • Experience organizing expedited procurements in humanitarian response setting preferred.

  • Supplementary studies can stand in for a portion of the required experience.

  • Knowledge of the international and national regulations for purchasing, as well as the functioning of local markets.

  • Strong understanding of contractual terms and the capacity to negotiate terms and agreements and maintain networks of suppliers.

  • Experience in personnel management and the capacity to facilitate a good learning environment.

  • Mastery of MS Office software (Excel, Word, PowerPoint). Experience with database management systems (e.g. MS Access) strongly desired.

  • Fluency in French, with Advanced English required.

    Personal competencies

  • Strong capacity for planning, coordination, prioritization and time management

  • Good analytical capacity, with the ability to make independent judgments and make decisions

  • Ethical conduct in compliance with recognized professional and organizational codes of ethics

  • Proactive, resourceful, solution- and results-oriented

  • Strong capacities in negotiation, communication and relationship-management

    Foreign language desired

    Travel necessary, 15% time

    Primary working relationships:

    Supervision:

    Internal: 3 staff direct, and two with dotted line

    Core competencies for all CRS employees:

    These competencies are deeply rooted in the mission, the values and the guiding principles of CRS, and used by every CRS employee in carrying out her/his responsibilities and attaining desired results:

  • Relationships of trust

  • Professional growth

  • Collaboration

  • Accountability

    Note: This description of the position is not an exhaustive list of the requirements, tasks, duties and responsibilities associated with the position.

    CRS’ recruitment and selection procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

    CRS is an equal-opportunity employer.

How to apply:

Please send applications directly to ml_hr@global.crs.org *with “Candidacy Procurement Manager” in the subject line.*

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