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Apr 132018
 

Organization: UNOPS
Country: Mali
Closing date: 22 Apr 2018

Background Information – Mali Programme

Mali is facing a problem of weapons and explosive hazard contamination, as a result of protracted and recent armed conflicts. The presence of explosive remnants of war (ERW), improvised explosive devices (IED) and insecure stockpiles of weapons and ammunition (obsolete, abandoned or neglected), poses a serious threat to civilians as well as to United Nations and humanitarian personnel operating in the country.

UNMAS deployed to Mali in January 2013 to conduct an emergency assessment of the situation with regard to explosive threats. In July 2013, the United Nations Multidimensional Integrated Stabilization Mission in Mali (MINUSMA) was established under Security Council resolution 2100 and is currently operating under Security Council resolution 2354 (2017). In accordance with these mandates, the United Nations Mine Action Service (UNMAS) has engaged UNOPS PSC to implement a mine action programme in Mali to:

  • Improve the protection of civilians and facilitate humanitarian assistance;
  • Enhance national capacity to mitigate explosive threats and enable compliance with international treaty obligations;
  • Reduce the explosive threat to MINUSMA and United Nations personnel.

Functional Responsibilities:

Under the overall supervision of the Support Services Officer, and the direct supervision of the Senior Administrative Associate, the incumbent will perform the duties listed below:

1.Provide effective and timely clerical support to administrative unit:

  • Assist and support Gao administrative personnel to receive, sort out, classify and prioritize travel requests from UNMAS Regional partners;
  • Manage stationery supply, office equipment and inventory records of same;
  • Undertaking assessment and requisition of supply needs for office;
  • Collect and scan stamped MOP and boarding passes from all Mali north assigned personnel travelling upon they return;
  • Ensure good record by scan/filling of these documents in the shared travel folders;

2.Provide effective and timely assistance to facility services delivery for UNMAS offices and residence accommodations:

  • Leading room allocations and settings with basic furniture, hygiene checking and function ability of AC units;
  • Maintain a key and spare key register for accommodation and welfare units and keep spare keys safely locked in allocated key box;
  • Ensure cleanliness of ablution units and liaise with MINUSMA cleaners Supervisor;
  • Ensure cleanliness and maintenance requirements of UNMAS compound and liaise with MINUSMA cleaners Supervisor/MINUSMA Engineering unit;
  • Ensure provision of toilet paper and liquid soap in the ablutions units and liaise with MINUSMA cleaners Supervisor;
  • Ensure cleanliness of the offices and liaise with MINUSMA cleaners Supervisor;
  • Ensure timely collection of garbage from the premises and liaise with ECOLOG;
  • Manage all UNMAS GAO visitors accommodation requests and liaise/correspond with travellers;
  • Ensure UNMAS visitor accommodations are ready before arrival of the visitors, including room cleaning, bedsheets setup, and all other minimum requirements;
  • Maintain a room allocation register for guest/visitors, prepare welfare committee room bill and ensure room fee is collected in advance;
  • Supervise and direct the work of welfare committee cleaners;
  • Undertaking assessment and requisition of supply for welfare accommodation needs on premises.

3.Performs other relevant duties and tasks as required and assigned.

Education/Experience/Language Requirements:

a. Education

  • Secondary School diploma with 3 years of relevant working experience is required.

b. Work Experience

  • Relevant experience is defined as experience in Administration, Facilities Management or any other relevant field.

b. Work Experience

  • Relevant experience is defined as experience in Administration, Facilities Management or any other relevant field.

Competencies:

· Integrity & Inclusion: Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion;

· Leading Self and Others: Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles;

· Partnering: Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role);

· Results Orientation: Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries;

· Agility:Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements;

· Solution Focused: Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving;

· Effective Communication: Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground

Contract Type, Level/Duration:

Contract type: Local Individual Contractor Agreement;
Contract level: LICA3 – (ICS3);
Contract duration: 12 months with possibility of extension upon satisfactory performance and availability of funds.

Additional Considerations:

  • Qualified female candidates are strongly encouraged to apply.
  • This is a local position, and therefore only nationals of the duty station or candidates legally entitled to be employed in the duty station will be considered.
  • Please note that the closing date is midnight Copenhagen time.
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
  • It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
  • Recruitment/internship in UNOPS is contingent on the results of such checks.

Work life harmonization – UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types.

How to apply:

https://jobs.unops.org/Pages/ViewVacancy/VADetails.aspx?id=15386#0

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